Arizona Cultural Data Project

The Arizona CDP is an online system for collecting and standardizing historical financial and organizational data. The first management tool of its kind, the Arizona CDP will enable organizations to view trends in their data, benchmark themselves against peer organizations, and enhance their financial management capacity.

The Arizona CDP is operated by the Pew Charitable Trusts as part of an emerging national network of participating states under the umbrella of the Cultural Data project. TPAC is one of eleven grantmakers in Arizona that have committed to long-term use of the Arizona CDP. Additional partners include the Arizona Commission on the Arts. The complete list can be viewed here.

TPAC now requires $10,000 grant applicants and all grant awardees to complete a Data Profile for their two most recently completed fiscal years through the Arizona CDP website and generate the Tucson Pima Arts Council Funder Report.

Instructions for the use of the Arizona CDP

Please Note: As part of the effort to ensure the accuracy of your data, throughout the year the Arizona CDP Help Desk will review each of your submitted Data Profile(s) and contact you with suggested revisions. It is your responsibility to respond to the Help Desk and to make any necessary changes to the submitted Cultural Data Profile(s). This process will not interfere with your ability to run Funder Reports and apply for grants.

The Arizona CDP offers complete instructions for getting started with the Arizona CDP as well as online training opportunities.

  1. Go to www.azculturaldata.org and click on “New User Registration”
  2. Create new Data Profile.  Complete a Data Profile for each of the TWO most recently completed fiscal years; start with the earliest year.
  3. Enter data using your board-approved financial audit/review or year-end financial statements.
  4. If your organization is not audited/reviewed, enter data based on board-approved year-end financial statements.
  5. If your organization is an arts program/department within larger institution, enter data based on internal financial statements of the arts program/department and indicate that you have a parent organization in Section 1
  6. DO NOT enter project budgets, budgets for future years, or data from incomplete or not-yet-approved audits/reviews/financial statements
  7. When finished entering data, click on Submit/Error Check; address any errors and call the Help Desk if you have questions.
  8. On My CDP, go to the Funders Reports section, select the fiscal year for the report and click on “GO”. Click on the link for TPAC to generate the report and print.
  9. Review your Funder Report; if you need to make changes, call the Help Desk.
  10. Include the Funder Report along with your TPAC application materials if you are applying for a $10,000 grant.

Please direct questions concerning the Cultural Data Profile to:

Arizona CDP Help Desk:
Toll Free: 1-855- 77-AZCDP (1-855-772-9237)
Email: help@azculturaldata.org
The Arizona CDP Help Desk is available Monday – Friday from 9:00 am – 5:00 pm local time.

Sample funder reports:

 

 

 

“After a little over 20 hours of work finding, gathering and inputting data, I began printing out different reports and saw the immediate value of the program.  Our financial report for our upcoming annual report — done. The data needed for an upcoming strategic plan — done. And the list goes on.  Whoever designed the program really understood nonprofits and data gathering.  So, while the process was painful, the outcome was totally worth it. Next year I expect to log about 10 hours entering data, the following year maybe two hours.”

– Finance Director from the Tucson Botanical Gardens commenting on his recent experience with the Arizona CDP